Could we do something from 3 pm – 5 pm Monday, or 12 pm – 5 pm Tuesday?” If a certain day or time doesn’t work for you, don’t be afraid to say so. This helps the interviewer on a few levels. So don’t throw away your hard work and waste the opportunity by letting other job seekers out-prepare you! Best regards,Anthony Edward Stark, When a prospective employer calls to schedule an interview but you missed the call, and the schedule they suggested doesn’t fit yours, respond with something like this: Dear Mrs. Reynolds, I received an interview invitation for 10 a.m. on December 19, 2019, via voice message. Also, if you’re able to tell me who will be calling, that’d be a big help. Phone interviews have become a core part of the process when attempting to find a secured placement for an open position. Then we’ll look at examples to help you respond to your invitation to interview even faster. Best regards,Bartholomew Henry This is a great opportunity to demonstrate that you take initiative and are a great communicator. Best regards,Steven Grand, If your potential employer makes a call to schedule an interview, but you miss the call, and they leave a voice mail in which they suggest a date, this is how to respond to an interview invitation. I will double my efforts to ensure that the opportunity given to me is not wasted, and I look forward to this interview and to working with together soon. Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Respond to the interview invite email within 24 to 48 hours of receiving the email. I always like to research and prepare.”. Or how many hours should I set aside? And if they don’t already have your contact info, then include that, too. Be sure to have the correct contact information for the interview. This is a basic structure for responding to the company, but you can also add other details/questions as needed. Concerning a job search, you might receive numerous offers from your recruiters. Best regards,Bruce, Now, in this example, you have already agreed to the interview schedule, however, something happened, and you need to reschedule with the company and change the date. Including dates and times can be the most important part of an interview request response email. Also, work on your body language. If you were offered more than one date or time to do the interview, choose the best option for you. Just be sure to keep those initial tips in mind, and it will work each and every time. Include availability depending on the type of interview. And finally – the biggest mistake of all – going into the interview without preparing! Always thank the sender for the interview invitation. Let’s go! The best way to respond to an interview request is to thank the employer, confirm your interest in having an interview, and provide your availability. You can connect with me via email at or via cell at 212-898-XXXX. If you’re contacted by a recruiter who you’ve never spoken with, then you can use the sample email to respond and express interest. Or ask to attend the interview in the office (on-site interview). Thank you for getting back to me. Thank you, and I look forward to talking with you! Also, don’t respond without taking the time to indicate at least one day or time that would work for an interview. As a baseline, candidates should bring this information with them regardless of the answer from the recruiter or hiring manager. You can also use the time before the interview to ask any further questions you have – about finding the company’s office, who you’ll be talking to (recruiter or hiring manager, etc.). This is a great way of responding to an interview request because you’re avoiding back-and-forth emails for the scheduling, and you’re also finding out the person you’ll be talking to so you can prepare ahead of time! I do better with email, so that’s what I typically do myself! 02 Always thank the sender for the interview invitation. I appreciate it tremendously. I’d love to hear more about the position. And we’re going to cover how to master that art form in this full guide.. Knowing how to end a business note or email is an important skill to develop. I look forward to meeting with you and working through the application process. Save my name, email, and website in this browser for the next time I comment. It sounds interesting. So I’d recommend using the sample email above, and then ask further questions once a day and time is set! A prospective employer will either ask for the interview to take place by phone call, as a phone interview (sometimes referred to as a telephone interview). Respond to the interview invite email within 24 to 48 hours of receiving the email. You should try to respond within 24-48 hours if possible. Companies receive massive responses from potential candidates for any.. 2. Thank you for your consideration, and I do hope we stay in contact. 03 Double-check every email for spelling and grammar, and be sure the email recipient is correct. When an employer makes an invite to attend a job interview, it’s imperative that the recipient replies quickly (with an interview acceptance email) and with sufficient information to help the hiring manager with their hiring process. Choose whatever you’re most comfortable with and play to your strengths! This is fairly common for an interviewer to experience. Your email address will not be published. This information includes showing a general interest in the job opportunity, availability depending on the type of job interview, contact information of the interviewee, and other information requested by the employer (like signing an NDA if the interview is on-site). Include availability depending on the type of interview. Unless otherwise requested in the invitation you receive, it is best to respond to an email invitation to interview via email. Having a typo or mistake in your email probably won’t cost you the interview (unless it’s a REALLY bad mistake), but it does make a poor impression. I’m available at the following days/times: Thanks, and I look forward to hearing from you. [Day and Time Blocks / 9am / 10am / 11am]. After you’ve set up a time to go on your interview, here are steps to help you prepare: Practice the common questions that employers ask, too. Is this a full-day interview? It’s completely fine to say, “Thanks for letting me know about the scheduling conflict today. Thank you for contacting me about this role. You can also offer to refer a friend or colleague for the opportunity if you know someone who is qualified. Show gratitude and general interest in the invitation email and interview offer. Be courteous and polite in your response. This can set you apart from other job seekers! Do this whether or not they specifically asked for availability. This will help avoid additional back-and-forth emails and demonstrate to the employer that you’re someone who takes initiative and has strong communication skills. In the event of needing to reschedule, the candidate shouldn’t send a rejection email or rejection letter, instead, send an “interview reschedule email”. As an applicant, when receiving an interview invitation, replying within 24 to 48 hours is best. But, before we talk about how to respond to an interview invitation, we’ll give you a few tips to help you make the best impression, even before the interview even begins. Thank you for getting back to me and presenting me with this opportunity. Before you choose one, you need to assess all the conditions, for which it is vital that you know everything associated with the offered position.. Answering this question during a job interview requires more than knowing why you are unique as an individual. If you encounter any further problems while trying to contact me, my email is, and an alternative cell number for me is 212-804-7105. That’s a good trick that will help you catch more errors! Next, if you’ve been invited to meet in-person, you can use this template to set up a day and finalize everything! You should try to respond within 24-48 hours if possible. This email is in response to the voice message left at 10:45 today. The process of finding a new job that meets your demands can be hard. That’s why I kept the email template above dead-simple. In this article, we will take a look at several different ways to respond to an interview invitation for a potential job.! Now that you know how to respond to an interview invitation for five different scenarios, answering via email will be that much easier and much less thought-provoking. Are you interested but have no clue about how to respond? Proofread emails and check for spelling or grammatical errors. Help the interviewer cut down on back and forth by also listing your second choice option. Below is an example of how to go about that professionally.